7:30 am Registration & Networking
8:30 am Chair’s Opening Remarks
Preparing Your Business for Maximum Collaboration
8:40 am Client Case Study: Sharing Our Experience of Transitioning Our Organization to Fully Enable Collaborative Contracting
Synopsis
- Working with experienced project partners to understand the foundations for success, and translating this into internal conversations to get full buy-in across construction, procurement and legal teams
- Sharing lessons learned from making this transition to identify additional change management required that would have set us up for success ahead of time
- Evaluating the investment in time and resource to be fully set up for collaboration: When did we fully realize the full benefit and how can you use that to build the business case for your organization?
- Ensuring strong leadership for project partners to set and maintain the right culture of transparency and secure full commitment from designers and contractors
9:20 am Panel Discussion: Helping Owners Decide on the Right Delivery Model for Them & What Structures Need to be Implemented Upfront to Set the Project Up for Success
Synopsis
- Discussing the typical enablers and barriers of different project types for clients to help guide decision making on the right delivery model for them
- Supporting project management leaders to set clear guidance and hold accountability for the team throughout the project
- Ensuring you are supporting clients to identify blindspots in up-front delivery frameworks to ensure everything from decision-making workflows to key project delivery tools are aligned at the project outset
10:00 am Audience Discussion: Enabling Trade Partners to Become Effective Within a Collaborative Environment
Synopsis
- Understanding the specific project expectations and workflows within collaborative project models to seamlessly transition into different project requirements
- Discussing what it takes to become a ‘True Project Partner’ as a specialty contractor to add value and build deeper working relationships
- Learning how to utilize your specialty knowledge to inform decision making at a high level, influencing design and procurement
- Discussing the common barriers to effective participation put in place by project partners and how GCs, clients and architects can better set their trades up for success
10:40 am Morning Refreshments & Speed Networking
11:10 am Panel Discussion: Evaluating the Changes to Internal Systems & Processes Required of Each Stakeholder to Enable Effective Participation at Every Stage
Synopsis
- Sharing the pain points of working on our first collaborative project, what needed to change, and how we drove organizational buy-in to breaking foundational processes such as procurement and cost reporting: What are the things you need to align internally with your organization before signing the contract?
- Discussing who needs to be bought in up front to be able to reach standards of collaboration set out in contracts and how this differs across IPD, Design-Build and CMaR
- Evaluating how you can support less experienced partners to manage change within their organization
Making More Informed Decisions, Earlier
11:50 am Building a Framework for Fair & Effective Decision-Making to Provide Confidence & Efficiency in Moving Project Timelines Forward
Synopsis
- Developing a functional and equitable organizational hierarchy for effective decision making, empowering the correct individuals to take responsibility and streamline workflows
- Ensuring all individuals across the team are able to take responsibility and remove hurdles to project progress
- Holding the entire team accountable to capturing decisions made real-time and ensuring communication over reasons why to inform subsequent actions
12:30 pm Networking Lunch
1:30 pm Unlocking the Power of Delegated Design & Design-Assist to Make Informed Design Decisions, Earlier
Synopsis
- Defining the difference between design-assist and delegated design models and when each might be the most appropriate to inform the right solution for your project
- Assessing the barriers preventing both models in typical project timelines and working with clients to understand the additional investment required to bring the required expertise into the room at the right time
- Ensuring you select design and trade partners who are able to participate in more collaborative design settings: How can you effectively foster and maintain commitment to the partnership on both sides?
2:10 pm Case Study: Harnessing Technology to Work More Effectively in a Virtual Environment
Synopsis
- Discussing the pros and cons of working in virtual environments vs the physical Big Room
- Evaluating the technology stack established to facilitate effective communication and collaboration across the team: What were the challenges in getting this established, and how did we keep everyone informed of decisions made?
- Managing concurrent discussions and workflows to maximize necessary communication and prevent gaps in information
2:50 pm Afternoon Refreshments & Networking
Maximizing Efficiency Across the Project Team
3:20 pm Harnessing AI to Drive Team Efficiency & Transparency of Information
Synopsis
- Discussing the potential for AI-powered tools to automate manual tasks, freeing up team members to focus on higher-value activities
- Leveraging machine learning to analyze historical project data, providing predictive insights into scheduling, budgeting, and risk management to optimize team performance
- Implementing AI-driven note-takers to improve transparency and accountability of decision-making across the team